Position: On-Site Administrative Assistant

Pay: $26.00–$28.00 per hour (DOE)

Scope of Work

The On-Site Administrative Assistant is responsible for providing administrative support to site operations and supervisory staff to ensure the efficient day-to-day operation of the project.

Schedule

• Monday–Friday
• 10-hour shifts
• Daily start time: 6:45 AM
• Start Date: ASAP

Key Responsibilities

• Support supervisors with employee timekeeping using Temp Time, including:
• Verifying employee hours
• Resolving timekeeping discrepancies
• Assisting supervisors with payroll-related documentation
• Assist employees with Jibble timekeeping, including:
• Clock-in and clock-out questions
• Troubleshooting basic application issues
• Ensuring accurate time entries
• Print, organize, distribute, and maintain project documentation.
• Maintain accurate and organized site files, both electronic and hard copy.
• Ensure all required paperwork is complete, accurate, and up to date.
• Manage calendars for site leadership as needed.
• Schedule meetings and coordinate meeting invitations and conference rooms.
• Provide general administrative support to project management and supervisory staff.
• Perform additional administrative duties as assigned to support daily site operations.

Required Qualifications

• Previous administrative or office support experience, preferably in a construction, industrial, or manufacturing environment.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize multiple tasks in a fast-paced work environment.
• Excellent verbal and written communication skills.
• Professional attitude and strong customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Must possess a current OSHA 10 Construction certification.

Required Microsoft Office Skills

Candidates must be proficient in Microsoft Office, including:

• Microsoft Excel (data entry, spreadsheets, basic formulas, sorting and filtering)
• Microsoft Word (document creation, formatting, and editing)
• Microsoft Outlook (email, calendar management, and meeting scheduling)
• Microsoft Teams (meetings, chat, and file sharing)
• Microsoft PowerPoint (basic presentation creation preferred)

Experience with electronic timekeeping systems such as Temp Time and Jibble is preferred but can be trained.

For consideration email your Resume and OSHA 10 construction certificate to either

mick@industrialtradeservices.com

matt@industrialtradeservices.com

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